--- title: "Forms I-9" slug: "forms-i-9" tags: ["19", "i-9", "I9", "l-9", "l9"] updated: 2026-07-07T18:05:32Z published: 2026-07-07T18:05:32Z canonical: "help.wrapbook.com/forms-i-9" --- > ## Documentation Index > Fetch the complete documentation index at: https://help.wrapbook.com/llms.txt > Use this file to discover all available pages before exploring further. # Forms I-9 ## Overview Also called the *Employment Eligibility Verification form*, the *Form I-9* is a federal document used to verify the identity and employment authorization of all U.S. employees. This help article provides: - An overview of Form I-9 requirements for employers and workers - An overview of how to use Wrapbook to collect and complete Form I-9 - FAQ To learn more about Form I-9: - Visit the *US Citizen and Immigration Services (USCIS)* website, [I-9 Central](https://www.uscis.gov/i-9-central) which provides detailed information about federal requirements - Contact a licensed legal professional for guidance ## F**orm I-9 requirements** The [USCIS](https://www.uscis.gov/i-9-central/completing-form-i-9) requires Forms I-9 to be completed by the following deadlines: ### Employees - Must complete *Section 1* of the Form I-9 before the end of their first day of work - When [collection of Forms I-9](/v1/docs/i-9-settings) is enabled in Wrapbook, employees will be automatically required to complete the form during onboarding - For instructions, see: [How workers complete Section 1 of Form I-9 & upload supporting documents in Wrapbook](/v1/docs/how-to-upload-supporting-documents-to-your-i-9) ### Employers - Must complete *Section 2,* known as Form I-9 verification, no later than the 3rd business day employee starts work for pay - Form I-9 verification consists of the employee presenting identification documents, an employer reviewing those documents for legitimacy, entering document information into *Section 2* of the Form I-9, and applying a signature. - For instructions, see [How to complete Form I-9 verification (Section 2)](/v1/docs/how-to-complete-form-i-9-verification-section-2) - A list of types of identification documents that are acceptable to use can be found on the [USCIS website](https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents) or page 3 of the Form I-9 - When you enable the collection of Forms I-9 in Wrapbook, [authorized](/v1/docs/roles-permissions) production administrators will be able to track, review, request changes, and countersign the forms in Wrapbook ## FAQ To help you understand how Forms I-9 are managed in Wrapbook, we’ve put together this list of frequently-asked questions. Click the arrow next to a question to see the answer. #### Do you support the Preparer/Translator Certification (Supplement A)? - Currently Wrapbook does not contain functionality to allow for the completion of *Supplement A*. If this section needs to be completed, we recommend completing the Form I-9 outside of Wrapbook and then [uploading the PDF](/v1/docs/add-a-project-document) of the completed Form I-9 to your project’s documents folder. - Enabling the use of Supplement A in Wrapbook is on our development roadmap - stay tuned! #### How do I clear alerts about a worker’s expiring employment authorization in Wrapbook? When a previously-hired worker is onboarded to a new project, Wrapbook will automatically detect if their employment authorization is [set to expire](/v1/docs/i-9-settings#forms-i9-expiration-preferences). When this happens: - Production administrators will receive an email notification from wrapbook.com with the subject line: *Action Required [Worker name]’s employment authorization expires soon* - An alert will appear next to the worker’s listing on the project’s [People dashboard](/v1/docs/people-dashboard) - An alert will appear on the [worker’s profile page](/v1/docs/worker-profiles) To clear the alert, you’ll need to go to the worker’s profile page, and either click the **Start** button to [complete Supplement B,](/v1/docs/how-to-complete-form-i-9-supplement-b-when-rehiring) or click *Ignore*. ![Worker details including job title, pay rate, and I-9 form status highlighted.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2025-09-05T124128.702.png) *Click the* ***Start*** *button to complete Supplement B, or click Ignore* #### Can I complete the Form I-9 form on my phone? - Yes! The Form I-9 workflow is fully mobile-friendly, allowing you to complete your forms conveniently from any device. #### I can’t verify a Form I-9. What can I do? - If you’re unable to verify a worker’s Form I-9, it’s likely due to validation errors. If there’s an error message after signing the form, you’ll need to correct the errors and then re-sign the form. - With Section 2 of the worker’s Form I-9 open, look for error messages at the top of the page that tell you what needs to be addressed before you can verify the form. Common errors include: - Expiration dates are formatted incorrectly - If there is no expiration the field must be left blank - The form is completed but not signed #### A worker that has already been hired by us and has a valid, unexpired I-9 was asked to fill out another I-9 upon getting hired to another project. Why? - If a worker is rehired to a new project and they had a Form I-9 that existed previously, even if it’s valid, they’ll be prompted to fill out a new Form I-9. This is only required once if you elect to collect a new I-9 once every 1 or 3 years. Otherwise, a worker with a valid I-9, who is hired to a new project under the same production entity, will only be prompted to complete Supplement B. After this, a Supplement B will be required for all new projects. #### A worker says they can’t upload supporting documentation. How can they be helped? - As a workaround, ask the user to take a screenshot of the document, and to have them try to upload the screenshot of the original image. #### A worker says they can’t sign their Form I-9. What can we do? - If the worker is on mobile and is unable to sign the document on mobile or on the Wrapbook app, ask them to try it on a desktop computer. If this doesn’t work, please have them contact the Support team. #### What’s the recommended I-9 retention setting? - We recommend using a 3-year retention period in [*Company Settings*](/v1/docs/i-9-settings), as this provides the most efficient verification process for your team. #### Can I make a supporting document that’s marked as *optional* required? - Under [USCIS regulations](https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents), when a document is not required by law, it cannot be required by the company. Therefore, we don’t allow companies to mark supporting documents as required. #### Can we require workers to only submit supporting documents that have document numbers No, under [USCIS regulations](https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents), a company cannot exclude supporting documents deemed eligible by the USCIS. Therefore, we don’t allow companies to exclude any of the documents deemed eligible but the USCIS.supporting documents as required. #### Why do I have to physically verify Form I-9 supporting documents if the worker has uploaded digital copies of their documents? - Under [USCIS regulations](https://www.uscis.gov/i-9-central/form-i-9-resources/handbook-for-employers-m-274/40-completing-section-2-employer-review-and-verification#:~:text=4.0%20Completing%20Section%202:%20Employer%20Review%20and%20Verification%20%7C%20USCIS), employers must physically verify Form I-9 supporting documents unless they have registered with E-verify - Your Customer Success Manager will notify you once E-verification of Form I-9 supporting documents is possible via Wrapbook #### Why can’t I modify or fill out a Form I-9 on behalf of workers? - Under [USCIS regulations](https://www.uscis.gov/i-9-central/form-i-9-resources/handbook-for-employers-m-274/40-completing-section-2-employer-review-and-verification#:~:text=4.0%20Completing%20Section%202:%20Employer%20Review%20and%20Verification%20%7C%20USCIS), employees, not employers, are responsible for completing Section 1 (employee information and attestation) of Form I-9. Employers are responsible for Section 2. [Employers are able to edit Section 2 for accuracy if needed.](https://www.uscis.gov/i-9-central/form-i-9-resources/handbook-for-employers-m-274/40-completing-section-2-employer-review-and-verification#:~:text=4.0%20Completing%20Section%202:%20Employer%20Review%20and%20Verification%20%7C%20USCIS) #### What specific information is legally required to be included in the I-9 form? - The I-9 form is a federally required document used to verify an employee's identity and work authorization in the U.S. It consists of two key sections: - Section 1 (Employee Responsibility): - Employees must provide their full legal name, address, date of birth, and Social Security number (if applicable) - They must also attest to their citizenship or immigration status and sign the form - This section must be completed no later than the employee's first day of work - Section 2 (Employer Responsibility): - Employers must physically examine original documents that establish the employee's identity and work authorization - These documents must come from the Lists of Acceptable Documents provided by USCIS (List A, or a combination of List B and List C) - Employers must record the document title, issuing authority, document number, and expiration date (if applicable) - Section 2 must be completed within three business days of the employee's start date - For detailed legal requirements and the latest guidelines, you can refer to the official [USCIS I-9 Handbook for Employers (M-274)](https://www.uscis.gov/i-9-central/form-i-9-resources/handbook-for-employers-m-274) #### How can we prevent Forms I-9 from being prefilled with worker information? - To give customers flexibility, Wrapbook offers both pre-fill and manual fill options for Forms I-9s. The manual fill option is available upon request. For more information, contact your Customer Success Manager. #### If there is ever an I9 audit; who is the responsible party for non compliance? Production Co or Wrapbook? - Employers are ultimately responsible for ensuring I-9 compliance. In the event of an audit, the employer would be the responsible party. #### What documents qualify for I-9 List C? Can a foreign birth certificate be used? **No — foreign birth certificates do not qualify for List C.** Only U.S.-issued birth certificates are valid for I-9 purposes. List C documents establish **employment authorization** only (not identity). A worker presenting a List C document must also present a List B document (which establishes identity) — together they satisfy the I-9 requirement. Alternatively, a worker may present a single List A document, which establishes both identity and employment authorization. **Acceptable List C documents (U.S.-issued only):** - Social Security card (unrestricted — cards marked "NOT VALID FOR EMPLOYMENT" or "VALID FOR WORK ONLY WITH DHS AUTHORIZATION" are **not** acceptable) - Certification of Report of Birth issued by the U.S. Department of State (Form DS-1350, FS-545, or FS-240) - Original or certified copy of a **U.S.-issued** birth certificate bearing an official seal (issued by a U.S. state, county, municipal authority, or U.S. territory) - Native American tribal document - U.S. Citizen ID Card (Form I-197) - Identification Card for Use of Resident Citizen in the United States (Form I-179) - Employment authorization document issued by the Department of Homeland Security (other than those listed under List A) **Important:** Birth certificates issued by a foreign country — including the United Kingdom, Canada, or any other non-U.S. jurisdiction — do **not** qualify as List C documents and cannot be accepted for I-9 purposes. For the complete and current list of acceptable documents, refer to [USCIS I-9 Acceptable Documents](https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents) or page 3 of the Form I-9. For legal guidance, contact a licensed immigration attorney. #### The worker is a foreign national. What documents can they use to complete their I-9? Foreign nationals authorized to work in the United States must still complete Form I-9. They cannot use foreign-issued birth certificates for List C — but they have several valid **List A** options that establish both identity and employment authorization in a single document combination: - **Foreign passport + Form I-94** (Arrival/Departure Record): Valid for workers on a nonimmigrant work visa (such as H-1B, O-1, TN, or STEM OPT) whose I-94 endorses their work authorization for your specific organization and has not expired - **Employment Authorization Document (EAD, Form I-766)**: Valid for workers on OPT, STEM OPT, or other DHS-authorized employment categories - **Permanent Resident Card (Form I-551)**: Valid for lawful permanent residents (green card holders) - **STEM OPT workers:** Employers of STEM OPT workers must be enrolled in **E-Verify**. If your company is not E-Verify enrolled, you cannot employ STEM OPT workers. [Contact Wrapbook Support](/v1/docs/how-to-get-help-using-wrapbook) if you need guidance on your E-Verify status. **What to do if the worker's document type isn't in the Wrapbook dropdown:** If a worker's valid document type does not appear in the document selection dropdown in Wrapbook, [contact Wrapbook Support](/v1/docs/how-to-get-help-using-wrapbook) for manual assistance. Do not ask the worker to select an incorrect document type as a workaround. For the complete list of acceptable documents, visit [USCIS I-9 Acceptable Documents](https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). For legal guidance specific to visa type or immigration status, consult a licensed immigration attorney.