---
title: "Edit, delete, or duplicate an AP invoice (PAS)"
slug: "edit-delete-or-duplicate-an-ap-invoice-pas"
updated: 2026-06-30T23:47:03Z
published: 2026-06-30T23:47:03Z
canonical: "help.wrapbook.com/edit-delete-or-duplicate-an-ap-invoice-pas"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.wrapbook.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Edit, delete, or duplicate an AP invoice (PAS)

> [!WARNING]
> This help article is related to the Production Accounting Suite (PAS)
> 
> In Wrapbook, production accountants and administrators can manage AP invoices using either the [Production Accounting Suite](/v1/docs/about-production-accounting) or [Cost tracking](/v1/docs/about-cost-tracking). To understand the differences, [click here](/v1/docs/about-production-accounting#production-accounting-faq).

> [!NOTE]
> Accessing AP invoices in PAS is permission based
> 
> To access AP invoices, your account must have one of the following [roles](/v1/docs/permissions-and-access-control) enabled:
> 
> - Role: *Company Admin, Accountant*
> - Custom role with: *Accounting & Cost Tracking / AP invoices - Full access, Create and manage*

## Overview

Once an AP invoice has been created in Wrapbook's [Production Accounting Suite](/v1/docs/about-production-accounting), you can edit its details, duplicate it for reuse, or delete it from the *Accounts payable* dashboard. You can also split or combine distribution lines on unposted transactions, mark invoices as urgent for prioritization, and review an invoice's full audit trail via the *Activity feed*.

## **How to edit, delete, or duplicate an accounts payable (AP) invoice**

You can use the three-dot menu on the [Accounts payable dashboard](/v1/docs/about-ap-invoices-pas#access-the-accounts-payable-dashboard) to edit, duplicate, or delete any existing AP invoice:

1. In the left-side navigation, click the dropdown menu
2. In the dropdown menu, select the name of the project that you want to see AP invoices for
3. In the left-side navigation *Accounting* menu, click **Accounts payable**
4. On the *Accounts payable* dashboard, click **the three dots** next next to the payable that you want to update the invoice for
5. In the menu, you can select either *Edit, Duplicate* or *Delete*

If you select either *Edit* or *Duplicate*, the AP transaction record will open where you can update or enter the details. Be sure to click the **Save** button before leaving the page.

## How to split or merge distribution lines on an AP invoice

You can split a single distribution line into multiple lines, or merge multiple lines into one, directly on an AP invoice — including invoices that have already been posted or that fall in a closed accounting period.

### Split a distribution line

1. Open the AP invoice from the project's [Accounts payable dashboard](https://help.wrapbook.com/docs/about-ap-invoices-pas#access-the-accounts-payable-dashboard)
2. In the *Invoice summary*, locate the distribution line you want to split
3. Click the **more options icon** (· · ·) on the distribution line row
4. Select **Split**
5. In the *Split row* popup:
  1. Select how many rows you want to split the line selected into
  2. Enter how much you want to go to each row
  3. Click the **Split ro**w button
6. For each new line, you can click to assign the cost code fields: *Account, Location, Episode, Set*

### Merge distribution lines

1. Open the AP invoice from the project's [Accounts payable dashboard](https://help.wrapbook.com/docs/about-ap-invoices-pas#access-the-accounts-payable-dashboard)
2. In the *Invoice summary*, click to select the distribution lines that you want to combine
3. Click the **Action** button at the bottom of the page and select **Merge**
4. You can click to assign the cost code for the resulting line (*Account, Location, Episode, Set*)

### Splitting or merging in a closed period

If the AP invoice falls in a closed accounting period, Wrapbook automatically creates a distribution change (DC) journal entry to keep your books balanced. You do not need to reopen the period. The DC entry will appear in your General Ledger.

## How to see the audit trail of updates made to the invoice

The *Activity feed* on an invoice page shows a full history of changes and allows you to leave comments for your team.

- Click the toggle to expand the **Activity** feed to see the audit trail of changes to the invoice, and leave comments that explain changes as needed
- If you leave a comment, be sure to click the **Send** button to post it to the *Activity* feed

## How to mark an invoice as urgent

Marking an invoice as urgent flags it for prioritization on the [Accounts payable dashboard](/v1/docs/about-ap-invoices-pas#access-the-accounts-payable-dashboard).

1. In the left-side navigation, click the dropdown menu
2. In the dropdown menu, select the name of the project that you want to see AP invoices for
3. In the left-side navigation *Accounting* menu, click **Accounts payable**
4. On the *Accounts payable* dashboard, click the TRX # to open the invoice page
5. On the invoice page, click the **More** button, then select **Mark as urgent**

**To unmark a transaction as urgent:**

1. Open the invoice from the [Accounts payable](https://help.wrapbook.com/docs/about-ap-invoices-pas#access-the-accounts-payable-dashboard) dashboard
2. Click the **More** button, then select **Unmark as urgent**

Similar to a journal entry, a distribution change is used to correct an entry to the general ledger. It is a function within the accounting system used and can make changes faster than creating and entering a journal entry.Distribution changes require documentation and a transaction (or reference) number as would a JE.

Original and detailed book of record for all accounting transactions arranged by departmental account codes that occurs throughout the lifetime of a production.

Professional review of the ledger and transactions of a project to ensure compliance with laws & procedures. May be conducted by Federal or State agencies, labor union representatives, Studio or Financier representatives, or to review compliance with tax incentive guidelines.

A process that traces the complete history of the detailed transactions relating to any item in accounting records