---
title: "Certified Copies & Approval Attestation for AP Invoices (PAS)"
slug: "certified-copies-approval-attestation-for-ap-invoices-pas"
updated: 2026-06-29T18:27:35Z
published: 2026-06-29T18:27:35Z
canonical: "help.wrapbook.com/certified-copies-approval-attestation-for-ap-invoices-pas"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.wrapbook.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Certified Copies & Approval Attestation for AP Invoices (PAS)

## Overview

When an AP invoice in [PAS](/v1/docs/about-production-accounting) is fully approved through an [approval workflow](/v1/docs/ap-invoice-approval-workflows), Wrapbook *automatically* generates a **certified copy** — a PDF document that serves as an immutable, audit-ready record of the approval.

The certified copy combines a Wrapbook-generated cover sheet with the original invoice backup, giving your team a single document to archive or share for audit purposes.

**Note:** This feature is available by request and must be configured by your Wrapbook Customer Success Manager or the [Support Team.](/v1/docs/how-to-get-help-using-wrapbook)

## What's in the certified copy

The certified copy PDF contains two parts:

**1****. Cover sheet** — generated by Wrapbook, includes:

- Production name, vendor name, invoice number, date, and total amount
- GL coding breakdown per line item (Account, Set, Episode, Free Field, PO number, PO variance)
- Approval history table showing each approver's name, role, timestamp, and decision
- **APPROVED** stamp indicating the invoice was fully approved
- *(Optional)* Approver signatures, if enabled for your company

**2. Original invoice backup** — the invoice document and attachments as uploaded

## Downloading a certified copy

When an invoice has been fully approved and the certified copy has been generated:

1. Open the AP invoice from the project’s [Accounts payable dashboard](/v1/docs/about-ap-invoices-pas#access-the-accounts-payable-dashboard)
2. Click on the approved transaction
3. At the top of the transaction page, click the More button and then select **Download Certified Copy**

The certified copy PDF will download to your device. To find it, navigate to where your device saves new downloads.

## Generating a certified copy manually

If an invoice was approved before the certified copy feature was enabled for your company, or if automatic generation did not trigger, you can generate it manually:

1. Open the AP invoice from the project’s [Accounts payable dashboard](/v1/docs/about-ap-invoices-pas#access-the-accounts-payable-dashboard)
2. Click on the approved transaction
3. At the top of the page, click the **Generate Certified Copy** button

## Enabling optional signatures on the cover sheet

By default, the cover sheet shows approver names, roles, and timestamps. If your company requires actual approver signatures on the cover sheet please contact your Wrapbook Customer Success Manager or the [Support Team.](/v1/docs/how-to-get-help-using-wrapbook)

Something that cannot be changed or modified after it has been created. It's often used to describe

- Data or records that cannot be altered once they've been created
- Information that serves as an audit trail or historical record

Professional review of the ledger and transactions of a project to ensure compliance with laws & procedures. May be conducted by Federal or State agencies, labor union representatives, Studio or Financier representatives, or to review compliance with tax incentive guidelines.

A narrative summary of the financial status of the production costs that explains the reasons for variances on the weekly cost report.