---
title: "Add a purchase order (PAS)"
slug: "add-a-purchase-order-pas"
updated: 2026-07-07T18:52:39Z
published: 2026-07-07T18:52:39Z
canonical: "help.wrapbook.com/add-a-purchase-order-pas"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.wrapbook.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Add a purchase order (PAS)

> [!WARNING]
> This help article is related to the Production Accounting Suite (PAS)
> 
> In Wrapbook, production accountants and administrators can manage POs using either the [Production Accounting Suite](/v1/docs/about-production-accounting) or [Cost tracking](/v1/docs/about-cost-tracking). To understand the differences, [click here](/v1/docs/about-production-accounting#production-accounting-faq).

> [!NOTE]
> Access to POs in PAS is permission based
> 
> To access POs, your account must have one of the following [roles](/v1/docs/permissions-and-access-control) enabled:
> 
> - Role: *Company Admin, Accountant*
> - Custom role with: *Accounting & Cost Tracking / Purchase orders - Full access, Manage*

There are two ways to add a PO:

- Create a PO from scratch
- Duplicate an existing PO

## Create a PO from scratch (PAS)

To create a PO from scratch:

1. Make sure [*Production Accounting*](/v1/docs/about-production-accounting) has been enabled for your company’s account
2. In the left-side navigation, click the dropdown menu
3. In the dropdown menu, select the project that you want to add a PO to
4. In the left-side navigation, expand the **ACCOUNTING** menu, and then click **Purchase orders**
5. On the *Purchase orders* dashboard, click the **Create PO** button
6. On the new PO page, enter the PO details and then click the **Save** button

![Purchase order form displaying vendor, description, and status fields for management.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/image-1749166506445.png)

*Enter the details for the PO and then click the* ***Save*** *button*

## Duplicating an existing PO (PAS)

You can also create a PO by duplicating a PO that already exists for the project.

When you duplicate a PO in Wrapbook, it will copy over the header and detail information into a new PO with the following exceptions:

- If you use [approval workflows](/v1/docs/approval-workflows) for POs, the status will be set to *Draft*/*Unapproved*
- If [auto-numbering](/v1/docs/about-purchase-orders-pas#purchase-orders-dashboard) is turned on, the PO will be auto-assigned the next number
- If auto-numbering is turned off, you’ll be prompted to enter a number

To duplicate an existing PO:

1. In the left-side navigation, click the dropdown menu and select the project that the PO is part of
2. In the left-side navigation, expand the *ACCOUNTING* menu and then click **Purchase Orders**
3. Use the search bar and filters to find the PO that you want to duplicate
4. Click the PO # to open the PO page
5. Click the **More** button, then select **Duplicate**

  
![image-1749166904094.png](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/image-1749166979400.png)

*Click the* ***More*** *button, then select* ***Duplicate***

## Create a purchase order from an AP invoice (PAS)

If you receive an AP invoice without a corresponding PO, you can create a new PO directly from the invoice.

1. On the project’s [*AP invoices dashboard*](/v1/docs/about-ap-invoices-pas#access-the-ap-invoices-dashboard), click the TRX# for the unposted transaction that you want to create a PO for
2. In the AP transaction, click **Relieve open POs for this vendor**, then under *No open purchase orders for this vendor*, click **here**
3. A new PO creation form will appear, pre-populated with vendor information from the AP invoice
4. Enter the PO details
5. Click the **Save button**
6. The system will automatically link the AP invoice to the newly created PO

![Overview of AP invoices with details on amounts, vendors, and statuses.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2025-08-05T165242.787.png)

*On the AP invoices dashboard, click on the TRX # for the unposted transaction that you want to add a PO to*

![Invoice details for HERC Rentals, including payment and purchase order information.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2025-08-05T165459.727.png)

*In the AP transaction, click* ***Relieve open POs for this vendor****, then under No open purchase orders for this vendor, click* ***here***

![Purchase order form with vendor details, dates, and save option highlighted.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2025-08-05T165749.494.png)

Enter the required details and then click the **Save** button

(Purchase Order) A financial document committing the production to expenditure.