---
title: "ACH Vendor Payments Setup Guide (PAS)"
slug: "ach-vendor-payments-setup-guide"
updated: 2026-07-24T21:35:40Z
published: 2026-07-24T19:25:41Z
canonical: "help.wrapbook.com/ach-vendor-payments-setup-guide"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.wrapbook.com/llms.txt
> Use this file to discover all available pages before exploring further.

# ACH Vendor Payments Setup Guide (PAS)

## Overview

With Wrapbook’s *Vendor Payments* feature, you can pay vendors directly from Wrapbook using ACH (Automated Clearing House) bank transfers — no [NACHA file downloads](https://help.wrapbook.com/v1/docs/ach-bank-transfers#nacha-files) required.

This guide covers everything you need to get set up and start processing payments.

Once you’ve setup *Vendor Payments* in Wrapbook, you’ll be able to:

- [Create and post an AP invoice for an ACH vendor paymen](/v1/docs/create-and-post-an-ap-invoice-for-a-vendor-payment-pas)t
- [Process the vendor payment](/v1/docs/process-a-vendor-payment-pas)

## Before you begin

Before you can set up *Vendor Payments* in Wrapbook, you’ll need the following:

### Access to Vendor Payments

To use *Vendor Payments* in Wrapbook:

- Your company must have Wrapbook’s [Production Accounting Suite (PAS)](https://help.wrapbook.com/v1/docs/about-production-accounting) enabled
- The *Vendor Payments* feature specifically must be enabled for your company by Wrapbook

If you don't see *Vendor payments* in your *Company settings*, contact your Wrapbook Customer Success Manager or the [Support Team](https://help.wrapbook.com/v1/docs/how-to-get-help-using-wrapbook) for more information about using this feature.

### Required permissions

Access to *Vendor Payments* in Wrapbook is [permission based](https://help.wrapbook.com/v1/docs/roles-permissions). In order to use this feature you’ll need to be assigned one of the following roles:

| **Role** | **What this role can do** |
| --- | --- |
| **Company Admin** | Complete KYC, enable bank accounts at the company level, create approval workflows |
| Assigned **Project Coordinator** or **Project Assistant** | Add bank accounts at the project level, add vendor banking info, create invoices, process payments |

## Set up at a glance

Setting up and using *Vendor Payments* involves the following steps:

1. [Complete KYC verification](/v1/docs/ach-vendor-payments-setup-guide#step-1-complete-kyc-verification1)
2. [(Optional) Create and apply a vendor payment approval workflow](/v1/docs/ach-vendor-payments-setup-guide#step-2-optional-create-and-apply-a-vendor-payment-approval-workflow)
3. [Enable a bank account for vendor payments at the company level](/v1/docs/ach-vendor-payments-setup-guide#step-3-enable-a-bank-account-at-the-company-level)
4. [Add a bank account at the project level](/v1/docs/ach-vendor-payments-setup-guide#step-4-add-a-bank-account-at-the-project-level1)
5. [Add vendor banking information](/v1/docs/ach-vendor-payments-setup-guide#6fc420ae-9861-478c-ba38-3db40af2474c)

## Step 1: Complete KYC verification

Before your company can process vendor payments, a *Company Admin* must complete a *Know Your Customer* (KYC) verification through [Stripe](https://stripe.com/). This verification is required to set up a Stripe-powered financial account that you’ll use to fund vendor payments through Wrapbook. This is a **one-time requirement** — once complete, the financial account is available across all of your company's current and future projects. **IMPORTANT DISCLOSURES:**

**Wrapbook is neither a bank nor a money transmitter. Wrapbook partners with** [**Stripe Payments Company**](https://stripe.com/) **for money transmission services and account services with funds held at Fifth Third Bank N.A., Member FDIC.**

**How to complete KYC verification:**

1. In the left-side navigation, click the dropdown menu and select **All projects**
2. In the left-side navigation, click **Company settings**
3. Under *Funding Methods*, click the **Manage** button next to *Vendor payments*
4. Review the information on the screen and then click the checkbox to agree to the [Stripe Terms of Service](https://stripe.com/legal/ssa#services-terms)
5. At the bottom of the page, click the **Begin setup** button
6. On the *Tell us about your business* page, fill in your business information. Most fields will be pre-filled from your Wrapbook account, but you'll need to manually provide:
  - *Employer Identification Number* *(EIN)*
  - *Business phone number*
  - *Business website* *(*or a business description if your company doesn't have a public website*)*
    - This information should reflect the **company that owns the account** (your parent company), not a subsidiary [production entity](https://help.wrapbook.com/v1/docs/about-production-entities)
  - When you’re ready, click the **Continue** button
7. On the *Verify you represent this business* page enter information for your business representative — the person with signatory authority:
  - *Legal Name*
  - *Email Address*
  - *Job Title*
  - *Date of Birth*
  - *Home Address*
  - *Last 4 digits of your* *SSN*
    - Or you can click the **Provide a government-issued ID number** link to enter your *ITIN* instead
  - *Percent ownership in business*
    - Click to confirm that you *own at least 25% of the business*
  - When you’re ready, click the **Continue** button
8. On the *Review and submit* page:
  - Review the information that you’ve entered. If you need to update or add incomplete information click the **Edit** button
  - At the bottom of the page, review the terms. When you’re ready, click the **Agree and submit** button.

**What happens next:**

- You'll see an *Information submitted* confirmation page
- A member of Wrapbook's Vendor Payment Operations team will reach out to confirm your KYC approval or to request additional information - usually within 1 business day

**Can I continue setup while KYC is pending?**

- **Yes.** You can link bank accounts at the company level while awaiting Stripe approval.
- However, you **cannot process vendor payments** until your KYC information is approved

## Step 2 (Optional): Create and apply a vendor payment approval workflow

*Vendor payment approval workflows* are **not required** to process vendor payments in Wrapbook. If your company doesn't need an approval process, you can skip to [Step 3](/v1/docs/ach-vendor-payments-setup-guide#step-3-enable-a-bank-account-at-the-company-level).

- The vendor approval workflow must be created in *Company settings* before you can use it with a project
- Once created, a vendor approval workflow must be assigned to the project in *Project settings*
- Only **one vendor payment approval workflow** can be applied per project
- If you assign an approval workflow to a project, all approval requirements **must be met** before a payment can be processed.
  - To learn how to setup a *vendor payment approval workflow*, see [Create an approval workflow](/v1/docs/approval-workflows#create-an-approval-workflow)
  - To learn how to apply a vendor payment approval workflow to a project, see [Additional settings](/v1/docs/additional-settings#approval-workflows)

## Step 3: Enable a bank account at the company level

You can enable a bank account that's already linked for payroll to also be used for vendor payments — they are managed independently and do not affect each other.

To enable a bank account for vendor payments:

1. In the left-side navigation, click the dropdown menu and select **All projects**
2. In the left-side navigation, click **Company settings**
3. Under *Funding methods,* click the **Manage** button next to *Bank Accounts*
4. On the *Company bank accounts* page, find the account you want to enable. Check whether there is a green checkmark under the *Vendor ACH* column.
  - If there is already a green checkmark, the account is already [enabled for ACH vendor payments](/v1/docs/ach-vendor-payments-setup-guide#feature-access). If there is a (-), the account is not yet enabled
5. Click the three-dot (**⋮**) menu next to the bank account and select **Edit**
6. Next to *Vendor ACH payments*, click **Edit**
7. In the *Enable ACH vendor payments* popup, click the **Enable vendor ACH payments** button

The bank account is now enabled for vendor payments at the company level. To use it for funding on a specific project, continue to Step 4.

## Step 4: Add a bank account at the project level

Bank accounts enabled at the company level must also be added to each project before they can be used to fund payments on that project.

**To add a bank account at the project level:**

1. In the left-side navigation, click the dropdown menu and select the project
2. In the left-side navigation, click **Project settings**
3. In the *PROJECT SETTINGS* submenu click **Accounting**
4. Under *Accounting settings* click the View button next to **Bank Accounts**
5. On the *Bank accounts* page, click the purple **+ Add bank account** button and select **Checking/savings**
6. On the *Add bank account* page, under *Vendor ACH payments*, click to check the box next to *This account will be used for paying vendors via ACH*
7. Click the **Select company bank account** button and select the ACH-enabled bank account you want to use
  - Only bank accounts enabled for [ACH vendor payments at the company level (Step 3)](/v1/docs/ach-vendor-payments-setup-guide#step-3-enable-a-bank-account-at-the-company-level) will appear in this list
8. In the *Bank information* section, enter:
  - *Bank name -* Enter a name that will make it easy to recognize when selecting a funding method on [AP invoices](/v1/docs/create-an-ap-invoice-pas#view-and-update-vendor-details)
  - *Currency*
  - *Check account number*
  - *Check routing number*
  - Optional information including *Contact name, Contact phone*
9. In the *Coding section:*
  - Click each cell to select the *Cash* and *Clearing* accounts in the *Account Code* column
  - **This is required** — you cannot process payments without cash and clearing accounts configured in your [Chart of Accounts (COA)](/v1/docs/production-accounting-settings#chart-of-accounts)
  - Optionally, click the check box to *Set this as my default bank for* *AP* *invoices* if you want newly created AP invoices to default to this payment method
10. When you’re ready, click the **Save** button

## Step 5: Add vendor banking information

Each vendor must have banking information on file before you can include them in a payment batch.

**Before you begin, collect the following from your vendor:**

- Bank Account Number
- ACH Routing Number
- Account Purpose *(Is this account designated as a business or personal account by the bank?)*
- Account Type (*Checking* or *Savings*)

**To add vendor banking information:**

1. In the left-side navigation, click **Vendors**
2. Click the vendor's name, or click the three-dot (**⋮**) menu next to their name and select **Edit vendor**
3. On the *Edit vendor* page, under *Bank Account,* click the **Add bank account** button
4. Enter the *Account number*
5. Enter the *Routing* *number*
6. Select the *Account purpose* and *Account type*
7. Optionally, upload the vendor’s W-9:
  - Click the **Select a file** button
  - Enter the W-9 *Expiration date*
8. Click the toggle to *Enable vendor status to active*
9. If the vendor is taxable, click the toggle to *Enable vendor as taxable*
10. If you want to apply [accounting codes](/v1/docs/production-accounting-settings#coding-rules), you can click the + **Add default codes** button
11. Click the **Save** button at the bottom of the page

**Tip:**

- If you want to ensure the **vendor receives an automated remittance email** with payment details after each payment is processed, be sure that a *Contact email Address* is listed for the vendor. This can be updated from the *Edit vendor* page.
- If you would like to cc your shared accounting email inbox, one email address can be added in **Project Settings** under **Accounting** by managing **ACH remittance notifications**.

**Notes:**

- Each vendor can only have **one bank account on file** at a time
- Vendor banking information should be added **before a payment batch is approved** to avoid errors. If a vendor doesn't have banking information on file, you'll see an error message during invoice entry.
- If a transaction already shows as *Paid* on the project’s [Accounts payable dashboard](/v1/docs/about-ap-invoices-pas#access-the-accounts-payable-dashboard), the vendor's banking details have been transmitted and updating the vendor profile will not affect that payment. Changes made before a batch is paid will apply to that payment.

(EIN) Federal tax identifier used to identify a business

(Social Security Number) A unique identifier issued to U.S. citizens and residents that serves multiple purposes including taxation and identification.

(Accounts Payable) Cash disbursements through the payment of vendor invoices and other payables