---
title: "About Accounts payable (PAS)"
slug: "about-ap-invoices-pas"
updated: 2026-08-10T20:19:08Z
published: 2026-08-10T20:19:08Z
canonical: "help.wrapbook.com/about-ap-invoices-pas"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.wrapbook.com/llms.txt
> Use this file to discover all available pages before exploring further.

# About Accounts payable (PAS)

> [!WARNING]
> This help article is related to the Production Accounting Suite (PAS)
> 
> In Wrapbook, production accountants and administrators can manage AP invoices using either the [Production Accounting Suite](/v1/docs/about-production-accounting) or [Cost tracking](/v1/docs/about-cost-tracking). To understand the differences, [click here](/v1/docs/about-production-accounting#production-accounting-faq).

## Overview of the Accounts payable workflow in Wrapbook (PAS)

*An accounts payable* (AP) *invoice* represents an obligation to pay a vendor for goods/services provided.

With [PAS](/v1/docs/about-production-accounting) enabled, you can process AP invoices for your company’s projects using the following workflow:

1. Add the invoice details via [OCR technology](/v1/docs/create-an-ap-invoice-pas#what-is-ocr-technology) or [manual data entry](/v1/docs/create-an-ap-invoice-pas#creating-an-ap-invoice)
2. Review and confirm the details
3. Code the PO lines
4. Relieve PO lines as needed
5. Post the AP invoice

## Access the Accounts payable dashboard

> [!NOTE]
> Accessing AP invoices in PAS is permission based
> 
> To access AP invoices, your account must have one of the following [roles](/v1/docs/permissions-and-access-control) enabled:
> 
> - Role: *Company Admin, Accountant*
> - Custom role with: *Accounting & Cost Tracking / AP invoices - Full access, Create and manage, View only*

You can manage AP invoices for a project from its Accounts payable dashboard.

To access the Accounts payable dashboard:

1. In the left-side navigation, click the dropdown menu
2. In the dropdown menu, select the name of the project that you want to see AP invoices for
3. In the left-side navigation, expand the **ACCOUNTING** menu, and then click **Accounts payable**

## AP invoice status

On the *Accounts payable* dashboard, each AP transaction will have a status of either:

- *Inbox* - Invoices that have been uploaded or sent to your project’s AP invoices email address. No validations have run and no transaction number has been assigned yet.
- *Draft* - Invoices that have started the creation process but haven't been fully completed. No validations have run and no transaction number has been assigned yet.
- *Unsaved changes -* When changes to an AP invoice are made but haven’t been saved
- *Unposted* - Invoices that have an assigned transaction number and line item data, but aren't ready to be posted yet
- *Posted -* Invoice transactions that have been posted to the GL
- *Reversed* - Used for cancelling AP invoices that are posted but unpaid

## Using the Accounts payable dashboard

On a project's *Accounts payable* dashboard, you can filter, search, and customize your view at the top of every tab.

**To search AP invoices:** Use the search field to search by *Invoice #, Vendor,* or *Description*

**To filter AP invoices:** Click the filter button to apply a filter. Available filters include:

- *Vendor*
- *Status*
- *Due date*
- *Effective date*
- *Posted date*
- *Payment date*
- *Bank*
- *Payment type*
- *Aging*
- *Added by*
- *Currency*

To remove a filter, click the **X** next to it. To clear all filters at once, click **Clear filters.**

### Accounts payable dashboard tabs

On a project’s *Accounts payable* dashboard are the following tabs:

- *All invoices* - Displays all invoices from *Inbox* to *Drafts* to *Posted* status
- *AP Inbox* - Lists invoices manually uploaded or sent to your project’s AP invoices email address that haven’t been processed, an alert indicates the current number of invoices it contains
- *AP approvals* - Displays when an [AP Invoice Approval Workflow](/v1/docs/ap-invoice-approvals-pas) has been enabled for the project
- *Posted & unpaid* - List of finalized and unpaid invoice transactions
- *Payment batches -* Available when using [Vendor Payment Approval Workflows](/v1/docs/approval-workflows#vendor-payments-approval-workflows)
- *Payments* - Lists all payments
- *Paid* - Shows vendor payments and invoices that have been fully completed and paid
- *Archived* — Shows invoices that have been archived

## Customize your AP invoice view

You can customize which columns appear in your AP invoice table, how they're ordered, and save those preferences as a named view for faster access in the future.

#### Show, hide, or reorder columns

1. On the project’s *Accounts payable* dashboard, click the **Display** button
2. In the *Display* panel:
  - Toggle columns on or off using their checkboxes
  - Drag columns up or down to reorder them
  - Your column preferences are saved automatically and remembered the next time you open the page

**Note:** Some columns are **sticky** and always visible regardless of your display settings — these include *Vendor, Payee, Invoice/TRX #*. Sticky columns stay in view as you scroll horizontally through wide tables.

#### Save a custom view

You can save your current tab, filter, and column configuration as a named view to return to it quickly.

1. Configure your filters and column display as desired
2. Click **Save view**
3. Enter a name for the view and click **Save**

Your saved view appears as a tab. You can switch between saved views at any time by clicking the tab.

#### Manage saved views

To rename, duplicate, or delete a saved view:

1. Right-click the saved view tab, or click the **⋯** (more options) icon on the tab
2. Select **Rename**, **Duplicate**, or **Delete**

**Note:** Deleting a saved view removes it from your tab strip but does not delete any AP invoices.

(General Ledger) Original and detailed book of record for all accounting transactions arranged by departmental account codes that occurs throughout the lifetime of a production.