---
title: "About purchase orders in Cost tracking"
slug: "about-purchase-orders-pos"
updated: 2026-07-07T18:27:32Z
published: 2026-07-07T18:27:32Z
canonical: "help.wrapbook.com/about-purchase-orders-pos"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.wrapbook.com/llms.txt
> Use this file to discover all available pages before exploring further.

# About purchase orders in Cost tracking

> [!NOTE]
> This help article is related to [*Cost tracking*](/v1/docs/about-cost-tracking)
> 
> In Wrapbook, production accountants and administrators can manage POs using either [*Cost tracking*](/v1/docs/about-cost-tracking) or the [*Production Accounting Suite*](/v1/docs/about-production-accounting).
> 
> - [Click here to see how POs work with PAS](/v1/docs/purchase-orders-pas)

A purchase order (PO) is a document created by a buyer that represents a commitment to purchase goods or services from a vendor.

In Wrapbook, POs serve two key functions:

1. Acts as an agreement between production and the vendor, stating the agreed-upon amount before an invoice or payment is submitted
2. Communicates the cost to the system, acting as a holding area to track money that has been committed but not yet spent

## Access project POs

> [!NOTE]
> *POs* are permission based
> 
> To access *POs* in [Cost tracking](/v1/docs/about-cost-tracking), your account must have one of the following [roles](/v1/docs/permissions-and-access-control) enabled:
> 
> - Role: *Company Admin, Company Manager, or Project Coordinator*
> - Custom role with:
>   - *Accounting & Cost Tracking* / *Purchase orders* - *Full access*, *Manage*, *Approve only*, or *View only*

To access a project’s POs in *Cost tracking*:

1. From the left-side navigation, click the dropdown menu
2. Select the name of the project that you want to see purchase orders for
3. In the project dashboard’s *Purchase orders* overview, click **View POs**

![Overview of purchase orders with details on vendors, amounts, and statuses.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/image-1766173598223.png)

*Example of a project's Purchase orders dashboard*

## View and sort project POs in Cost tracking

Use the search bar at the top of the page to find specific vendors. You can search for vendors by name and by PO#.

Beneath the search bar, is a table listing every PO that’s been added to the project along with the following details: *PO#, Vendor, Description, Date issued, Amount, W-9, Invoice, Payment, Department, Created by, and Approval status*

You can click on the following column headers to sort the list alphabetically or numerically by:

- *Vendor*
- *Date issued*
- *Amount*
- *Invoice*
- *Payment*

![Overview of purchase orders with total amounts and vendor details displayed in a table.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2025-10-21T083630.919.png)

*Use the Search bar to find POs by name or PO#*

## Purchase order options

When managing purchase orders, you can do the following:

- [Create a PO](/v1/docs/create-a-po)
- [Duplicate, email, or void a PO](/v1/docs/duplicate-email-or-void-a-po-cost-tracking)
- [Generate a PO number with Quick Create](/v1/docs/generate-a-po-number-with-quick-create)
- [Allow workers to create POs](/v1/docs/allow-workers-to-create-pos)
- [Update POs](/v1/docs/update-pos)
- [Update PO invoices](/v1/docs/update-po-invoices)
- [Mark a PO invoice as paid](/v1/docs/mark-a-po-as-paid)
- [Export POs](/v1/docs/export-pos)

(PO) A document used to inform the production of a financial commitment and to obtain approval for that expenditure.For example, Production places an order for 100 walkie talkies to be used for 5 months.They must create a purchase order that outlines the vendor's name and contact information, payment terms, rental dates, and the full cost to the production. This purchase order is then sent for approval and, once approved, allows for the vendor to be paid.

(Purchase Order) A financial document committing the production to expenditure.

A company or individual providing a product or service.

A written script filmed to be distributed as a film, movie, feature, motion picture, television pilot, television series, mini-series, movie of the week, commercial, documentary, etc.

Vendor billing for products or services rendered.