---
title: "About Allowances & Expenses"
slug: "about-allowances-expenses-workers"
tags: ["blank mileage form", "mileage", "mileage log template", "mileage template", "stipend", "travel stipend"]
updated: 2026-07-07T15:37:25Z
published: 2026-07-07T15:37:30Z
canonical: "help.wrapbook.com/about-allowances-expenses-workers"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.wrapbook.com/llms.txt
> Use this file to discover all available pages before exploring further.

# About Allowances & Expenses

Allowances and expenses are additional payments you can receive for production-related costs. These may include kit/box fees, mileage claims, and per diem.

## Access your Allowances & Expenses

Your allowance and expense options are on your *Timecard & Allowances* dashboard:

1. In the left-side navigation, click **All projects**
2. On your *All projects* dashboard, click the **View Project** button next to the project that you want to add an allowance or expense to
3. In the left-side navigation, click **Timecard**
4. On the project’s *Timecards & Allowances* dashboard, scroll down until you see the *Expenses & Reimbursements* section

![Timecard entry form for Gonzalo Wuckert, including expenses and reimbursements section.](https://cdn.us.document360.io/67f3ef76-1568-46b4-8047-4792fc3a99ce/Images/Documentation/Untitled - 2026-05-08T155200.322.png)

*Scroll down the page until you see the Expenses & Reimbursements section. To add an expense or allowance, click the dropdown menu to see the types of allowances and expenses that you’re authorized to submit.*

## Types of Allowances & Expenses

The types of allowances and expenses that you can submit are based on what your production’s administrators have enabled for your account. If you don’t see an expense/allowance type when making a submission, it may not be enabled. In this case, contact your production administrators.

Click the arrow to see the full list of allowances and expenses that can be enabled in Wrapbook

****Allowance & Expense types****

#### Kit/Box Fee

A *Kit/Box Fee* is a payment for the approved and authorized use of a worker's "kit," which may include reusable equipment or expendables. Examples could include tape, camera, computer, sound equipment, gels, etc.

- In the Add Kit/Box Fee popup, you can either List Kit Items manually by typing them into the box, or you can *Select a file* from your computer that contains the list of kit items
- Kit/Box fee payments are taxable as rental income and reported on a worker's 1099 if more than $2,000 in rental payments have been made in the calendar year. No tax withholding will be applied at the time of payment.

#### Mileage

A *mileage* expense is payment for miles driven in a worker's personal vehicle for production needs.

- In the *Add Mileage* popup, enter the *Number of miles*. The reimbursement amount will be automatically calculated according to the standard [IRS per-mile reimbursement rate](https://www.irs.gov/tax-professionals/standard-mileage-rates).
- In the *Mileage* log box, click **Select a file** to upload a mileage log file that’s saved to your computer. The mileage log is an IRS-required record of odometer readings that includes:
  - The odometer reading at the start of the trip
  - An odometer reading for each time the driver stopped
  - The odometer reading at the end of the trip
- Mileage claims must match the numbers provided in your mileage log
- You can upload your own mileage log or download Wrapbook's pre-formatted template by clicking Download Wrapbook's mileage template in the *Add Mileage* popup

#### Per Diem

*Per diem* is a daily allowance that a company provides to workers to cover production-related expenses while traveling.

- Use the *Per Diem* popup to add individual per diem expenses for each day you were granted per diem. If you submit multiple days of per-diem on a single per-diem expense, it will most likely exceed the daily non-taxable limit.
- You can learn more about the daily non-taxable limits on [US General Services Administration’s website page, M&IE breakdowns](https://www.gsa.gov/travel/plan-a-trip/per-diem-rates/mie-breakdowns)

#### Wardrobe

*Wardrobe* expenses are treated as wages and may be taxed based on their type.

- In the *Add Wardrobe* popup you can add two types of wardrobe expenses:
  - *Allowance (taxable)* - Select this option when you’ve supplied your own wardrobe at the request of the producer. This allowance is treated as a wage and will be taxed. Pensioning is for SAG Music Video only.
  - *Cleaning (reimbursement)* - Select this option when the producer pays for cleaning, repairs, and any other necessary maintenance of wardrobe assets
- Wardrobe expenses are paid in flat sums to workers

#### Car, Cell phone, Computer, Living, and Meal allowances

*Car, cell phone, computer, living,* and *meal* allowances are reimbursements provided to workers for using their personal resources or covering basic needs during production

- In the popup, you can add *Notes* about these types of expenses and *Select a file* on your computer to attach any associated documentation

#### Other

In the A*dd other wages/reimbursements* popup you can select:

- *Invoice* - Invoices are for non-employees only. When you add an invoice expense, you must include the total number of hours worked. This is required to accurately report to tax agencies for state unemployment insurance. You can enter this information manually in the *Notes* box, or *Select a file* on your computer to upload as an attachment.

## Allowances & Expenses help articles

This section contains the following help articles:

- [How to add allowances and expenses](/v1/docs/how-to-add-allowances-and-expenses)
- [How to document allowances and expenses](/v1/docs/how-to-document-allowances-and-expenses)
- [How to track allowance and expense submissions](/v1/docs/how-to-track-allowance-and-expense-submissions)
- [How to update or delete allowance and expenses](/v1/docs/how-to-update-or-delete-allowances-and-expenses)

## Allowances & Expenses FAQ

To help you understand Allowances & Expenses in Wrapbook, we’ve put together this list of frequently-asked questions.

Click the arrow next to a question to see the answer.

#### What kinds of allowances and expenses can I submit?

Your production company will determine the kinds of allowances and expenses that you’re allowed to submit.

The allowances and expenses that they allow you to submit will display when you click the **Add allowance/expense** dropdown menu on your timecard dashboard.

#### Do I need to submit receipts for my production expenses?

Yes, you should save receipts for your expenses in Wrapbook. When submitting expenses, you'll need to upload supporting documentation by clicking the **Select a file** button to attach documentation from your computer.

This includes:

- Mileage claims (must include a mileage log)
- Kit/Box fees
- Wardrobe expenses
- Other allowances and reimbursements

Having clear documentation and receipts helps ensure your expenses get approved correctly and you get paid on schedule. To learn more, see [How to document allowances and expenses](/v1/docs/how-to-document-allowances-and-expenses).

#### How can I tell if the expenses that I’ve created have been submitted or approved?

To verify your submissions and review approval status:

1. In the left-side navigation, click **All projects**
2. On your *All projects* dashboard, click the **View Project** button next to the project that you want to review allowances and expenses for
3. In the left-side navigation, click **Timecard**
4. On the *Timecards & Allowances* dashboard, scroll down to the *Submissions* list

All of the allowances and expenses that you’ve created will be listed in Submissions, along with their status

The status of your submission will indicate whether it has been *Approved* or is still In *Review*.

#### How do I add a stipend that I was given?

You can record your stipend and upload supporting documentation in Wrapbook as an *allowance*. To learn more, see [How to add allowances and expenses](/v1/docs/how-to-add-allowances-and-expenses).

#### As a loan out, how do I submit an invoice to get paid for work I’ve done on a production?

In Wrapbook, workers receive either:

- *Time-based payments:* This means that the worker’s pay is based on the START and END times they enter on their timecards
- *Invoice-based payments:* This means that the worker’s pay is based on submitted invoices

Workers who are [classified](/v1/docs/understanding-your-worker-classification) as non-employees can submit invoices for work performed, by [adding an allowance](/v1/docs/how-to-add-allowances-and-expenses) and selecting **Other** > **Invoice** as the [allowance type](/v1/docs/about-allowances-expenses-workers#types-of-allowances-expenses). When you do this, a popup will appear prompting you to enter your hours worked and upload a copy of your invoice for the production company.

If you don’t see this option when adding an allowance, contact your production administrator and ask them to *enable invoice-based payments for your worker profile in Wrapbook*.

#### What is a kit rental form?

In Wrapbook, kit rentals are submitted as a *Kit/Box Fee* under *Allowances & Expenses* on your timecard. When submitting a Kit/Box Fee, you can list your kit items directly in the popup or upload a file with your inventory list — this file serves as your kit rental form. To learn more, see [How to add allowances and expenses](/v1/docs/how-to-add-allowances-and-expenses).

#### What documentation do I need for a kit/box fee (kit rental)?

When [submitting a Kit/Box Fee](/v1/docs/how-to-add-allowances-and-expenses), you should include a list of the items in your kit. You can either type the list directly into the *List Kit Items* box in the submission popup, or upload a file from your computer. This documentation helps ensure your submission is approved correctly and paid on schedule.

Payment of anticipated daily living expenses to Cast and Crew on location.

Items purchased for use in a production that will probably be used up, such as light bulbs, tape, etc.

An IRS form by which specific income (such as non-employee compensation, royalties, etc.) is reported to the federal government. Equivalent to a W-2 for independent contractors where remuneration is not being paid by the employer.

A withholding is an amount deducted from a paycheck that is held for payment to another entity. Common examples of withholdings include federal and state taxes, and union dues.

The individual who finds and develops a project, hires the writer, director, and actors, arranges for financing, and oversees the production.

Items that have been purchased or made that have value (typically $200+); these items are tagged by the Production Accountant to be sold (or given away) at the end of the production period, typically at 50% of original purchase price. Often, assets are stored for continuity purposes in anticipation of re-shoots, additional episodic series use, etc.